Administrative Assistant - External Communications - (Contract Position)

**This is a contract position with part time hours**

Workload: 30 hours per week

Financial & Payment Support

• Execute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies.
• Follow up with Finance on invoices approved and ready for payment.
• Support budget tracking and control for the External Communications department.
• Prepare and provide regular payment and budget status reports to department leadership.

Supplier & Contract Management

• Manage suppliers’ monthly administrative processes, including:
• Requesting invoices for recurring fees
• Requesting monthly activity reports
• Tracking deliverables and workload
• Provide visibility to leadership on supplier workload and contract